Guidance Document of the Las Vegas Chapter of the Southwest Region

Association for Learning Environments

Adopted and enacted on February 25, 2003

MEMBERSHIP

1. Any member in good standing of the Association for Learning Environments (the Association) whose residence and/or place of business is in Clark County Nevada shall automatically become a member of this chapter upon request. No additional dues are collected by this chapter.
2. Membership privileges shall include:
   1. The right to vote at chapter meetings.
   2. Receipt of chapter meetings.
   3. Participation in chapter activities.
3. Individual members in good standing are entitled to one vote for all chapter business and elections. Official designated representatives of Corporations/Institutions that are members in good standing are entitled to the same privileges as individual members.

GOVERNANCE

1. Members shall be notified of all chapter meetings.
2. Matters requiring approval, including the election of officers, shall be by a simple majority vote of those present at the chapter meeting.
3. The offices shall administer the affairs of the chapter in accordance with the limits of authority set forth by the membership.
4. The fiscal year shall be from 1-Jan to 31-Dec.
5. No dues shall be assessed by the chapter. The chapter may generate income to fund activities through seminar fees, grants, donations, etc.
6. The address of the chapter shall be determined by the President during his/her term of office.
7. Amendments to Charter and Bylaws must be submitted to the Chapter Officers in written form for distribution to the chapter membership a minimum of 10 days before voting. Approval requires a simple majority vote of members present, or a simple majority by mail ballot. All amendments must be submitted to the International Board of Directors for final approval.

CHAPTER OFFICIALS

Board of Directors – The Board of Directors shall consist of the Executive Officers and three (3) members elected at-large. The Board shall be in full control of the management of the affairs of the chapter as subject to the by-laws and directives of its membership. Meetings of the Board shall be held at least three (3) times per year. Each director shall be given at least seven days notice of upcoming meetings.

Executive Officers – Chapters shall be governed by at least four (4) officers. They may include: Past-President, President, President-Elect, and Secretary and Treasurer Offices shall be elected for a one (1) year term.

1. President – The President shall preside at all Chapter and Executive Board meetings and shall be an ex-officio member of all committees. In the President's absence, the President-Elect shall preside over any such meeting. The President shall direct the activities of the chapter officers, and shall, with the consent of the board, appoint Committees deemed necessary or appropriate for conducting chapter business. It shall be the duty of the Chapter President to attend Regional and International Conferences during his/her term of office. Expenses for registration, travel and lodging shall be reimbursed by the chapter.
2. President-Elect – The President-Elect shall serve as Vice-President and shall substitute for the President during his/her absence. The President-Elect shall also be charged with the duty of promoting membership. By election to office, the President-Elect shall succeed the incumbent President at the end of his/her term of office. It shall be the duty of the President-Elect to attend the Regional Conference during his/her term of office. Expenses for registration, travel and lodging shall be reimbursed by the chapter.
3. Past-President – The Past-President shall assist the President as required. He/she shall provide continuity to the chapter leadership.
4. Secretary – It shall be the duty of the Secretary to attend all meetings of the Chapter and Executive Board and to keep accurate minutes of all meetings. The Secretary shall have charge of all correspondence of the chapter, shall keep the record of all members of the chapter, and shall send all notices of meetings as required.
5. Treasurer – It shall be the duty of the Treasurer to receive all monies paid to the chapter, and deposit the same in the chapter-designated bank. The Treasurer shall disburse funds only at the direction of the Executive Board. It is also the responsibility of the Treasurer to submit a statement of financial position to the membership at each chapter meeting, and to submit quarterly reports and an annual audited report to the Association Headquarters at the end of each fiscal year.