Entry Requirements / Rules
Entries will be accepted for any new or renovated educational projects designed and/or built within the past five (5) years. Firms and individuals are invited to submit up to five (5) projects per firm. Firms must be located within the Southern Region of A4LE. In order to be considered for exhibit, firms must submit a regulation PowerPoint, project dossier, exhibit boards, and high-resolution PDFs of each board.
Digital submissions are limited to twelve (12) Microsoft PowerPoint slides and must be submitted on the official template. Submissions not submitted on this template will not be considered.
to download the official PowerPoint template.
Exhibit boards shall consist of one 20" x 40" mount of foam board type material. Composition of boards will be the entrant's discretion. Attach four strips of Velcro to the back of each board. Association of Learning Environments will not be liable for loss or damage to exhibitor's property.
- Summit Award – Awarded to the single most distinctive project, which best satisfies the criteria; one winner.
- Project of Distinction – These awards recognize exceptional projects that were not the Summit Award winner but are deserving of recognition according to the criteria. Number of awards is at the Jury’s discretion, if any.
- More with Less Award – This award recognizes exceptional projects that are less than 10,000 SF but display a disproportionate impact on the community they serve based on the criteria above. One project will be awarded at the jury’s discretion, if any.
- People’s Choice – This award will be selected based on in-person voting at the A4LE Southern Region Conference using the display boards.
In order to be considered for exhibit, firms must submit a regulation PowerPoint, project dossier, exhibit boards, confidential sheet, photo release and high-resolution PDFs of each board.
The following criteria will be applied to all categories of the Summit Award Program entries:
|Describe how your planning and design respond to the function and identity of the community.
|Describe how the learning environment supports a variety of learning styles and methods for delivering instruction.
|Describe the physical attributes of the learning environment and how it demonstrates appropriate use of materials, systems, and other building elements and relates to the existing site and the greater environment.
|Describe the planning process for this facility including methods used to ensure the final environment would align with the vision and goals set during the planning phase.
Digital submissions are limited to twelve (12) Microsoft PowerPoint slides and must be submitted on the official template. Submissions not submitted on this template will not be considered. Click here
to download the official PowerPoint template.
To address the criteria and illustrate the successful story of your project, please assemble a PDF document of no more than 15-pages in length and no larger than 15 MB. Include as many photographs, diagrams and/or images as necessary to illustrate and describe the process and overall project.
Please use the name of the project as the file name.
For example: ABC Elementary School. Please insert electronic tabs for each section of the dossier so jurors can easily navigate through the information. Either portrait or landscape layout can be used. Please consider that many jurors will review the material in electronic format.
The dossier should include the following sections:
- Executive Summary—describe the overall goals and outcomes of the project
- Scope of Work and Budget
- School & Community Engagement
- Describe the Community
- Identify stakeholders
- Name challenges
- Describe available assets
- Describe value of process and project to community at large
- Learning Environment
- Explain the educational vision and goals of the school.
- Describe & illustrate how the environment supports the curriculum.
- Describe & illustrate how the environment supports a variety of learning and teaching styles.
- Describe & illustrate how the environment is adaptable and flexible.
- Physical Environment
- Describe & illustrate the physical attributes of the environment.
- Describe & illustrate how the facility fits within the larger context of the community.
- Describe & illustrate how the project inspires and motivates.
- Results of the Planning Process & Project
- Explain how the project achieves educational goals and objectives.
- Explain how the project achieves school district goals.
- Explain how the project achieves community goals.
- Explain any unintended results and achievements of the process & project.
Confidential Data Sheet
Include the Confidential Data Sheet as a separate PDF with the project dossier. Click here
to download the form.
Photo Release Form
Please complete, sign, and include the Photo Release form
in the submittal transmission. One release per project. Include as a separate PDF with the project dossier.
Electronic File Submission
Architecture Exhibit due date for application: Microsoft PowerPoint (ppt) slides and fees submitted. Send digital submission of slides via email to email@example.com
Please submit all electronic files as PDF files via:
- Email (if less than 15 MB per file and/or per email) OR, electronic file sharing platforms If you are submitting more than one project, please create a sub-folder of ZIP file for each project.
Note that projects will be judged on the Project Dossier and other electronic files submitted in advance of the deadline for the awards program, by the jury in accordance with the stated criteria. Awards are per the jury’s sole discretion and the jury’s decisions are final.
Display boards will be mounted for the exhibition at the A4LE Regional Conference for viewing by conference attendees and for People’s Choice but will not be used by jurors.
A distinguished jury representing both design and educational professionals will review entries. The Jury will have sole discretion in selecting entries that best represent exemplary practice in educational facilities design and planning. All awards or other special recognition will be awarded at their discretion. All decisions are final.
The Jury will be selected by the Award Program Chair and A4LE Region Board to represent various locations in the Region and representing the variety of our membership (public and private, planner and designer). In addition, the Region Exchange Program guest will be invited to be a juror. Jurors cannot be owners or design team members for any project submitted for the Summit Award for this year.
Print and mount display boards on landscape-format 20” X 40” eco-board or other suitable rigid, light-weight material, with each project presented on one board. Boards will be mounted using “Velcro” attachments to exhibit frames. Please attach (or include in package) sticky-backed Velcro strips in 2” lengths (hook side only) for each corner of each panel. Text on Presentation Boards should be large enough for exhibit viewing and kept simple.
Teams are encouraged to submit boards for the exhibit that most accurately represent the project.
Packing & Shipping
Label and deliver exhibit boards to Architecture Exhibit set-up team as follows:
Hilton Fort Worth Downtown
c/o Association for Learning Environments / Donna Robinson
April 29-May 1 2020
815 Main Street
Fort Worth, TX 76102
If you plan to hand deliver your boards, please send written e-mail notification to Donna Robinson, CMP at firstname.lastname@example.org
two weeks in advance of the conference.
Supervision & Services
Conference planners reserve the right to assign award space and to withhold from exhibition entries deemed to be unsuitable for display. Adequate general illumination will be provided. No special lighting system will be provided or permitted.
Collection and Disposal of Materials
Project boards are to be retrieved by the submitting firm between 12:00 PM and 1:00 PM. Association for Learning Environments is not responsible for project boards after 1:00 PM on May 1, 2020.
Exhibitors are reminded that these are exhibitions of school architecture and not a commercial display. Personal solicitation or distribution of literature in conjunction with the Design Exhibit is prohibited.