|SYMPOSIUM SCHEDULE (subject to change)
|THURSDAY | JUNE 27, 2019
||Registration / Check-In
|11:00 am – 12:30 pm
||“PASS K12 Safety and Security Guidelines – A Roadmap to Implementing a Layered and Tiered Approach”
Today’s school safety and security challenges are multi-faceted and complex. There is no single action that will, by itself, make our schools safe. Protecting students and staff is a tremendous moral and legal responsibility that requires a comprehensive approach to these challenges.
Security management is a core responsibility of schools administrators, who face daily pressure to ensure that students and staff are protected, often without significant security expertise or the benefit of full-time safety/security staff. When it comes to security, school administrators are faced with two difficult questions:
- What do we do?
- How do we prioritize?
The PASS Guidelines and Checklist were developed to provide administrators with the means to effectively evaluate safety and security infrastructure already in place, prioritize investments and maximize safety and security gained by leveraging available resources. The Guidelines and Checklist identify and classify best practices for securing k12 facilities in response to the urgent needs identified by the educational community.
Partner Alliance for Safer Schools (PASS) is a not for profit coalition of organizations and individuals from the education, public safety and industry communities, brought together to develop and support best practice recommendations for school safety and security across multiple disciplines.
- Understand the Safety and Security Challenges Facing our K12 Schools
- Understand the Concept of Layered & Tiered Safety & Security
- Understand Layers and Components Within the Layers
- Understand how the PASS Guidelines and Checklist/Assessment Tools can be utilized by schools to implement and enhance the Safety and Security of their facilities
|12:30 pm – 1:30 pm
|1:30 pm – 2:30 pm
||“Neighborhood Watch: Designing for Community and Security in the Modern World”
Mark Lee, AIA, LEED AP, Principal, Harriman
Lisa Sawin, AIA, LEED AP BD+C, Senior Associate, Harriman
Lenore Williams, Principal at Portland PS
Enlisted, and entrusted, to design spaces that not only inspire young minds but keep them safe, we, as architects, are continually exploring the inherent tension between our community schools and modern security needs. Neighborhood schools are, by their very nature, a smaller, more intimate learning experience meant to intrinsically link the school to its surrounding community in a real way. With school security top of mind for every parent, administrator, educator, and elected official in the country, we are forced to confront the difficult reality of 21st-century education: our welcoming, nurturing elementary schools need to double as a secure environment. With that in mind, we find ourselves asking: how do you renovate an established neighborhood school as a safe haven without losing its essence? Architects Mark Lee, AIA and Lisa Sawin, AIA – parents themselves – join Portland Public Schools’ Principal Lenore Williams in an examination of the essential elements that make for a successful, secure project for today’s community school. What are the critical questions to ask; how do parents and teachers play a role; and what does safety look and feel like to a child? We’ll explore these and may other important topics in this 60-minute study of design and planning tools for architects and designers navigating the ever-changing school security environment.
- Participants will be able to engage parents, teachers, administrators and students in learning how to maintain, and even enhance, the school’s inherent character.
- Participants will be equipped to work with public safety and administrative personnel to identify and implement security provisions that marry best practices with your unique project.
- Participants will be able to explore opportunities to bring the community in while maintaining a secure environment.
- Participants will have learned how we’ve used these tools in our own practice, using the Portland Public School’s Lyseth Elementary School project as a case study.
|2:45 pm – 3:45 pm
||“SafetEEE in Numbers”
Joe Vela, AIA, Principal, Aedis Architects
Cheryl Galloway, Manager of Facilities Use, Safety and Energy, Gilroy Unified School District
Creating secure school campuses is a complex task that is critical for all school districts but can be cost prohibitive. Gilroy Unified School District in Norther California has gone beyond basic state and education code requirements to increase school safety using three E’s – Engagement, Environment, and Education. In this workshop, learn about utilizing internationally recognized safety programs, implementing simple measures at schools, and collaboratively designing sites to increase safety and security across the board.
- Participants will create a step-by-step plan for improving safety and security at their school districts.
- Participants will learn of experiences, pitfalls and successes shared by District staff and the design Architect.
- This workshop enables administration, M&O, and Facilities Managers to use Engagement, Environment, and Education to cost effectively improve SafetEEE in Numbers on all district sites.
- Participants will walk away with a plan to implement design elements, increase engagement, and educate school community members on making a safer place for all students to thrive and learn.
|4:00 pm – 5:00 pm
||“Maintaining Order: An inside look at the new online work order process at one of the country’s largest districts”
Alishia Jolivette, Officer, Facilities Services and Fleet Operations, Houston ISD
More than 280 schools. Three million square feet of facility space. The largest school district in the state of Texas. The fourth-largest city in the nation. Maintaining the Houston Independent School District’s portfolio of facilities and fleet of vehicles is no small task. But the department prides itself in keeping schools running, so teachers can teach, and children can learn. How are they doing it? Through an online work order system that is user-friendly and efficient. Find out how HISD’s latest workflow system is the key to smooth operations and is helping the department stay one step ahead.
- Participants will be able to learn the processes and procedures in place to maintain a wide array of facilities throughout a large metropolitan district.
- Participants will have a greater understanding of the impact proper and timely maintenance regarding facilities.
- Participants will learn how maintenance plays a critical role in ensuring schools are safe and secure.
- Participants will learn how safety features of facilities are maintained.
|FRIDAY | JUNE 28, 2019
|8:30 am – 9:30 am
||Facility Tour of Farmington High School
Farmington High School – Creating Future Learning Environments to Enhance to the Student and Teacher Experience, Safety, and Well-Being of Students & Faculty
Jeanne Jackson, FAIA, Principal, VCBO Architecture
Alex Booth, AIA, LEED AP BD+C, Principal, VCBO Architecture
The tour of Farmington High School will focus on the design of future learning environments and how those spaces enhance the student and teacher experience. Design decisions impact safety, delivery of education, health, and engagement of the building occupants. Each area of the school will be looked at in regards to enhancing the health & well-being of the inhabitants while providing flexibility and adaptability of differing teaching styles. Flexibility is one of the key design components of future proofing a school facility. We will look at specific areas of the school and how the design responds to the needs of the District in those spaces.
- Understand how learning environments designed for problem- and project-based learning can engage young people today and in the future.
- Look at examples of the newest design ideas for high school learning environments implemented throughout the school. Evaluate how these design ideas impact security protocols.
- Discover new ways to enhance student learning, critical thinking, and curiosity within the design of the school building itself. How have spaces been used throughout the school year.
- Identify the connections between the learner and the learning environment, including the ability of color and furniture selections to create a positive effect.
|9:45 am – 10:45 am
||“Smart Security: Integrating Your Assets (Personnel, Buildings and Technology) for a Stronger Intruder Response Plan”
Chief John M. Douglass, Executive Director of Emergency Services, Shawnee Mission School District
Dr. Kenny Southwick, Deputy Superintendent, Shawnee Mission School District
Duane Cash, Senior Associate Architect, ACI Boland Architects
Your confidence and ability to know your personnel, technology and building's capability to answer intruders with a trained, coordinated, and comprehensive response effort in real-time is an essential part of school safety. This session will provide tangible takeaways and security insights that focus on understanding and evaluating the ROI of various technology offerings for personnel and security solutions, training staff successfully for their role in a security response, balancing personnel and technology to minimize possible threats and building solutions that promote and support a comprehensive, multi-disciplinary response plan. The presenters will discuss a case study demonstrating practical, real-world application of various personnel and technological security options, along with key building design considerations to integrate personnel and technology during an intruder response. You will find their solutions can be scaled to districts of any size. Lastly, you will gain understanding on whether you are effectively utilizing personnel and technology inside your physical plant in the execution of your response plan, and provided with a practical guide on how improve if needed.
- Participants will be provided a rubric to analyze and assess their current building and how safety and security solutions integrate with their response plan for minimizing and responding to potential threats.
- Insights and understanding will be given on the fiscal responsibility associated with transforming spaces for an effective, coordinated response effort.
- A case study review will provide examples of the real-world application of building, personnel and technology safety and security solutions.
- Participants will be given best practices for properly and effectively communicating building and technology features to train staff and local authorities on adopting and becoming advocates for an effective safety and security plan.
|11:00 am – 12:00 pm
||Three Phases of an Active Threat Event – Pre, During, and Post
Jared Hudson, Founder & CEO, The Shooting Institute
Mike Reebals, COO & Director of Security Operations, The Shooting Institute
Mike Cross, Lead Medical Instructor, The Shooting Institute
There are three phases of an active threat event: Pre-event consists of planning, preparation and methods of deterrence. During-event consists of means and methods that can help mitigate the damage during an active threat event. Post-event consists of systems that can help minimize the chaos created once an active threat event is over. Understanding these three phases will help organizations better prepare and deal with an active threat and allow administrators and designers to apply these principles to specific facilities. Walk-Through of Farmington HS during this presentation will allow for participants to observe these principles in a real-world setting.
- Pre-event considerations consist of: Personnel training and protocols, Gene doping/biological trait tracking, Data security and data investigations, and Architectural design deterrence (CPTED principles and CARVER matrix). We suggest when developing a system, develop a system designed specifically around your facility and it’s occupants! Once you decide what system to use, train your system. Finally, once the system is trained on, test your system. Each system should allow individual decision making.
- During-event considerations consist of: Observe Orient Decide Act (OODA Loop) concept as designed by military strategist and combat pilot Colonel John Boyd. This works well in proper response to any stressful situation. The OODA Loop is similar to Plan, Do, Check, Act (PDCA) which is commonly used in business (sometimes an O is added for Observe).
- Post-event considerations consist of: Medical actions and OODA Loop principles. Medical actions can range from basic CPR and Stop the Bleed practices to more advanced medical techniques. The ultimate goal is to provide medical care that extends the “Golden Hour” for the injured, prolonging and saving lives. Executing protocols established during the Pre-event phase will be implemented to coordinate rescue and recovery efforts of First Responders.
- The goal of this presentation is to communicate the three active threat phases and how they can be applied to any school.
- In addition, to further understand of how these phases coincide with architecture design and more specifically to the designs required for 21st century learning.
|12:00 pm – 1:00 pm
|1:00 pm – 2:00 pm
||“Perception of Safety as Seen Through the Eyes of Students and Teachers”
Nicole Wilcox, EdD, Henrico County Public Schools
When students’ perceive of their surroundings as being safe and comfortable, they can concentrate on higher order tasks such as learning (Bowen et al., 1998); a perception of safety is a “basic requirement” for academic success (Hernandez, Floden, & Bosworth, 2010). This study will be conducted in three middle schools from different counties (N=60). The study will employ aspects of the methodology used by Biag (2014) in the study ‘Perceived School Safety: Visual Narratives from the Middle Grades’. Comparisons will be drawn between the perceptions of areas that teachers feel students perceive as safe and unsafe and areas that students perceive as safe and unsafe. Principals will view their perceptions and respond with suggestions to increase their perceptions of safety. Comparison also will be made across school locales. All findings and suggestions will be shared with the schools and districts participating in order to assist with future improvements in their safety practices.
- To describe the research study and challenges
- To analyze the perceptions of safety in building design
- To assess the perceptions of safety in reference to accessibility
- To discuss perceptions of safety of chosen interior designs
|2:00 pm – 2:15 pm
|2:15 pm – 3:15 pm
||“Through the Storm – Maintaining Security During Natural Disasters”
Alishia Jolivette, Officer, Facilities Services and Fleet Operations, Houston ISD
In 2017, Hurricane Harvey descended on the Texas coast as a category 4 storm, and quickly flooded the city of Houston and surrounding areas. Areas of the city were inundated with storm water, residents were evacuated by boat, and uncertainty abounded. Through it all, HISD Facilities Services and Fleet Maintenance monitored each of the district’s facilities remotely. The work of the team made the difference in ensuring schools stayed safe during and in the aftermath of the storm. Find out how the district kept eyes and ears on 280 schools and a number of administrative facilities during one of the worst storms in Houston history.
- Participants will learn of the planning and preparation taken to ensure facility safety ahead of a natural disaster.
- Participants will learn best practices involved in maintaining the security and integrity of facilities under the threat of flooding.
- Participants will learn how facilities maintenance planned and prepared for an ensuing natural disaster.
- Participants will learn the measures what was done in the aftermath to ensure facilities were safe and ready for use.
|3:30 pm – 4:30 pm
||Closing Panel Discussion