Idaho Chapter


Statement of Goals and Bylaws of the

Idaho Chapter

Association for Learning Environments

Adopted and enacted on September 13, 1994

Statement of Goals

The Idaho Chapter of the Pacific Northwest Region of the Association for Learning Environments (the Association) is a Non-profit Organization made up of individuals whose professional activities involve a responsibility of one or more of the following areas; planning, designing, constructing, equipping, or maintaining the physical environment of education. The Chapter seeks to further the goals of education by providing services, activities and knowledge related to the development of superior educational facilities.

The Chapter seeks to attain the following goals and objectives:

  1. To exchange ideals and practices of educational systems as they relate to facilities.
  2. The identification, completion and diffusion of research; and information relative to educational facilities.
  3. To encourage and assist in comprehensive educational planning by educational systems.
  4. To promote local research in the design and construction of educational facilities.
  5. To review and make recommendations with regard to governmental regulations and codes pertaining to educational facilities.
  6. To use the resources available through the Association for improving educational facilities.
  7. To support conferences, workshops and meetings of other related associations.
  8. To help achieve the objectives and support the activities of the Association and its regional chapters.

Bylaws

Membership

Any member in good standing of the Association whose residence and/or place of business is in the State of Idaho shall automatically become a member of this chapter request.

  1. Membership privileges shall include:
    • The right to vote at chapter meetings.
    • Receipt of chapter meetings.
    • Participation in chapter activities.
  2. Individual members in good standing are entitled to one vote for all chapter business and elections. Official designated representatives of Corporations/Institutions that are members in good standing are entitled to the same privileges as individual members.

Board of Directors

The Board of Directors shall consist of the President, Past-President President-Elect, Secretary, Treasurer, and any member(s) of the chapter who are officers or Executive Officers and three (3) members elected at-large. The Board shall be in full control of the management of the affairs of the chapter as subject to the by-laws and directives of its membership. Meetings of the Board shall be held at least three (3) times per year. Each director shall be given at least seven days notice of upcoming meetings.

President – The President shall preside at all Chapter and Executive Board meetings and shall be an ex- officio member of all committees. In the President's absence, the President- Elect shall preside over any such meeting. The President shall direct the activities of the chapter officers, and shall, with the consent of the board, appoint Committees deemed necessary or appropriate for conducting chapter business. It shall be the duty of the Chapter President to attend Regional and International Conferences during his/her term of office. Expenses for registration, travel and lodging shall be reimbursed by the chapter.

President-Elect – The President-Elect shall serve as Vice-President and shall substitute for the President during his/her absence. The President-Elect shall also be charged with the duty of promoting membership. By election to office, the President-Elect shall succeed the incumbent President at the end of his/her term of office. It shall be the duty of the President-Elect to attend the Regional Conference during his/her term of office. Expenses for registration, travel and lodging shall be reimbursed by the chapter.

Secretary – It shall be the duty of the Secretary to attend all meetings of the Chapter and Executive Board and to keep accurate minutes of all meetings. The Secretary shall have charge of all correspondence of the chapter, shall keep the record of all members of the chapter, and shall send all notices of meetings as required.

Treasurer – It shall be the duty of the Treasurer to receive all monies paid to the chapter, and deposit the same in the chapter-designated bank. The Treasurer shall disburse funds only at the direction of the Executive Board. It is also the responsibility of the Treasurer to submit a statement of financial position to the membership at each chapter meeting, and to submit quarterly reports and an annual audited report to the Association Headquarters at the end of each fiscal year.

Meetings

The chapter shall hold an annual meeting each year. Any other meeting may be called upon the instructions of the President or the board. Notice of the time and place of a meeting of member shall be sent, not less than 15 days or more than 50 days before the meetings to each member entitled to attend the meeting. Seven members in good standing shall constitute a quorum at any meeting of the chapter. Committees – Standing committees and special committees shall be established at the discretion of the Board of Directors.

Election

At the chapter annual meeting there shall be elected a President, President-elect, Secretary and Treasurer. The term of office for each position shall be one year. The president-elect shall be advanced to the position of President after serving as president-elect for one year. The President shall be advanced to the position of Past President after service as President for one year.

Voting

Any member who has not withdrawn from membership, nor been suspended, nor expelled shall have the right to vote at any meeting of the chapter. Such votes shall be made in person and not to proxy or otherwise.

Operating Expenses

The collection of dues for membership in the chapter is prohibited by the articles of incorporation of the Association and the by-laws of the Pacific Northwest Region of the Association. Monies required to support chapter activities may be obtained through registration fees received from participants in meetings and workshops sponsored by the chapter or from grant, gifts, donations, etc. For the purpose of carrying out its objectives, the chapter may borrow or raise or secure the payment of money in such manner as it thinks fit, but in no case shall debentures be issued without the sanction of an extraordinary resolution of the chapter.

Remunerations

Unless authorized for travel or sustenance at any meeting no officer or member of the chapter shall receive any remuneration for services rendered to the chapter.

Auditing

The books, accounts and records of the chapter shall be audited at least once each year by a duly qualified accountant or by two members of the chapter elected for that purpose at the annual meeting, as required by the societies act. A complete and proper statement of the standing f books for previous year shall be submitted by such auditor(s) at the annual meeting of the chapter.

Dissolution of the Chapter

In the event of dissolution of the chapter the property and assets shall, after payment of all liabilities, be donated to the Association PNW Region.

By-Law Amendments

Bylaws of the chapter may be amended by a two-thirds majority vote of members in attendance at an annual meeting, provided that notice of intent to amend the bylaws was distributed in writing to the membership at least 30 days in advance of that annual meeting. Members must be in good standing with the Association. A bylaw may also be amended by unanimous vote of members in attendance at the annual meeting, and in this case no prior notice of intent to amend the bylaw shall be required.

Exclusive Responsibility

Any point not covered by the present bylaws shall remain the exclusive responsibility of the Board of Directors.

Governance

  1. Members shall be notified of all chapter meetings.
  2. Matters requiring approval, including the election of officers, shall be by a simple majority vote of those present at the chapter meeting.
  3. The offices shall administer the affairs of the chapter in accordance with the limits of authority set forth by the membership.
  4. The fiscal year shall be from 1-Jan to 31-Dec.
  5. No dues shall be assessed by the chapter. The chapter may generate income to fund activities through seminar fees, grants, donations, etc.
  6. The address of the chapter shall be determined by the President during his/her term of office.
  7. Amendments to Charter and Bylaws must be submitted to the Chapter Officers in written form for distribution to the chapter membership a minimum of 10 days before voting. Approval requires a simple majority vote of members present, or a simple majority by mail ballot. All amendments must be submitted to the Association Board of Directors for final approval.