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Contracts and Distribution Center Manager


Type: Job Available
Submitter: Federal Way Public Schools
Location: Federal Way, WA
Posted: 2017/Jun/22 05:42
Description: POSITION SUMMARY:  This position is responsible for the procurement of services, materials and construction projects such as new construction, building remodel, portable building installation and building repair.   Primary responsibilities include initiating the bid process, which is comprised of preparing specifications, determining highly qualified, responsive and economical sources using advertised and negotiated procedures, and awarding resulting contracts.  This position ensures that all procurement is compliant with governmental regulations and District policies and procedures.  This position supervises the District Distribution Center, which includes shipping and receiving of supplies, mailroom, courier, science kits and surplus. This position is also responsible for District compliance (elevators, storm water, fire sprinkler systems, etc.) as required by the Office of Superintendent of Public Instruction (OSPI).   ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. This list is meant to be representative, not exhaustive. Some incumbents may not perform all the duties listed while in other cases related duties may also be assigned. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. Work with project managers, architects and engineers to develop specifications and bid documents for construction projects. Prepare bid documents and Request for Proposals maintaining governmental regulations and District policies and procedures. Monitor and respond to project inquiries from contractors and staff. Familiarity with the Revised Code of Washington and other laws and regulations as they relate to the procurement activity. Experience in working with State agencies (i.e. Labor and Industries).   Knowledge of Washington State bid laws. Knowledge of District Small Works Roster procedures. Analyzing of information to determine awarding of contract. Experience in a warehouse environment. Procurement and inventory control of custodial supplies.   OTHER RESPONSIBILITIES Supports District Administration and Maintenance staff. Takes initiative to find solutions and create more effective processes to continually improve the efficiency of the department.   The preceding list of responsibilities is not exhaustive and may be supplemented as necessary.   REQUIRED QUALIFICATIONS:   Education and Experience   Bachelor’s degree in Business Administration or related field and two years of increasingly responsible professional purchasing experience.  Any combination of education or experience, which provides the applicant with the knowledge, skills, and ability required to perform the work will be accepted.  Related experience may be substituted for the education requirement on a year-for-year basis.   PREFERRED QUALIFICATIONS: Certification by the National Association of Purchasing Management (C.P.M. or A.P.P.) or the Institute of Governmental Purchasing (C.P.P.O.) is desired. Knowledge of Business Plus (accounting software) to access data and work efficiently.  Certification by Washington Association of School Business Officials (WASBO). Familiarity with digitized record keeping.   CONDITION OF EMPLOYMENT: Criminal background clearance Valid Washington State Driver’s License Work scheduled hours on a consistent basis   KNOWLEDGE OF: School board policies and procedures Familiar with local building codes and permitting process. Familiar with reading and writing of blueprints. Familiar with OSHA and WISHA laws and guidelines.   ABILITY TO: Perform multiple, technical tasks with a need to occasionally upgrade skills in order to meet changing job conditions. Manage and meet inflexible deadlines with frequent interruptions. Perform the functions of the job, including: applying pertinent codes, policies, regulations and/or laws; communicating with diverse groups, preparing and maintaining accurate records; and planning and managing projects. Perform algebra and/or geometry; read technical information; compose a variety of documents; facilitate group discussions; and analyze situations to define issues and draw conclusions. Organize and perform job responsibilities efficiently and independently without close supervision and able to pay strict attention to detail Speak, read and follow written or verbal communications Practice effective safety and security within individual work routines Develop and maintain positive customer relations with staff and contractors. Work collaboratively with District staff and promote teamwork with co-workers Practice ethical and professional standards of conduct including the requirements of confidentiality Relate effectively with parents, staff, students and the public in a multicultural and multiracial community Perform job responsibilities with or without reasonable accommodations   REQUIRED KNOWLEDGE, SKILLS AND ABILITIES RELATED TO CULTURAL COMPETENCE AND EQUITY: Knowledge/awareness of own cultural identity and how this influences behavior, and desire to learn about the cultural identity of others. Ability to establish and nurture an environment that promotes cultural competence and equitable treatment of staff, students, and patrons of the District. Ability to understand and hold self and others accountable for promoting the Federal Way Public Schools’ commitment to “Each Scholar: A voice. A dream. A BRIGHT future.” Ability to recognize that each person is a unique individual even as we celebrate their group cultural heritage.   PHYSICAL DEMANDS:  The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   This position requires visual and mental concentration on detail, dexterity, and precision.  This position also requires sitting, standing, walking, carrying, lifting, driving, filing, hearing, speaking, writing, keyboarding, extended periods of time reading off of a computer monitor.  The employee is required to constantly lift up to 10 lbs; frequently lift up to 25 lbs; and occasionally lift up to 50 lbs.  Weights over 50 lbs should be done with a mechanical lift or with help from another person. This position will occasionally push/pull up to 100 lbs.   WORK ENVIRONMENT:  The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.   This position will experience frequent interruptions and inflexible deadlines, and deal occasionally with angry and distraught people. Work is performed mainly indoors and, at times outdoors in all seasons and all types of weather; may be exposed to high-voltage electricity, heights, confined spaces, toxic chemicals, and some asbestos.  Employee is required to use and maintain personal protective equipment as directed by the district’s safety program. WORK SCHEDULE This position typically works, Monday through Friday, twelve (12) months a year, 260-day position.  Some evening work may be required.   REPORTING RELATIONSHIP Position reports to the Executive Director of Support Services   REPRESENTATION Non-represented   LEVEL OF COMPENSATION Manager II on the Non-Represented Salary Schedule / $80,808.00
Contact: Jennifer Hymer


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